Revised November 1992, August 1999, August 2008
name of the Society shall be THE SOCIETY FOR ETHNOMUSICOLOGY. The
Society is incorporated under the laws of the State of New York, U.S.A., as a
non-profit membership corporation.
object of the Society shall be advancement of research and study in the field
A. The Society shall consist of Regular, Life,
Spouse/Partner Life, Patron, Honorary, Spouse/Partner, Student, Emeritus,
Institutional, and Exchange Members.
B. Members, excepting Exchange, Life,
Spouse/Partner Life, and Honorary members, shall pay annual dues as provided by
C. Applications for Membership in the Society shall
be made as provided by the By-Laws.
D. Each Member (excepting Exchange and
Institutional Members) shall be entitled to one vote during the annual election
of the Society and in the Annual Meeting of the Society.
E. Each Member shall be entitled to receive one
copy of the Official Organ of the Society and one copy of any unpriced
publication of the Society. Life Members and Spouse/Partner Life, shall receive
one copy of all publications issued by the Society.
A. The Council of the Society shall consist of
Members in good standing.
B. The Council shall act as an advisory body to
the Board of Directors. It shall address itself to long-range policy and
direction of the Society and may make appropriate recommendations to the Board.
The Board may request the opinions of the Council on specific questions and
C. Meetings of the Council shall be held at the
Annual Meetings of the Society.
D. New Councilors shall be elected by the
Membership annually as provided by the By-Laws.
E. The Council shall elect its Chairperson for
two years at the Council meeting held in conjunction with the Annual Meeting of
F. The Council shall elect its Secretary for a
term of two years, which term shall overlap by one year the term of office of
the Chairperson, at a Council meeting held in conjunction with the Annual
Meeting of the Society.
Board of Directors
A. The Board of Directors of the Society,
hereinafter referred to as the Board, shall consist of the President; the
President-Elect or, in alternate years, the Past President; the First
Vice-President; Second Vice-President; Secretary; Treasurer; and two Members-at-Large.All
Board Members shall have been Councilors of the Society.
B. The Board shall determine the general policy
of the Society.
C. The Board shall serve as the Governing body
of the Society. It shall call upon the Council for advice. It shall draw up an
annual budget, control disbursements, and order an annual audit of the
D. Meetings of the Board shall be called by the
Secretary upon direction of the President. Upon request by three members of the
Board, a meeting must be called.
E. Voting shall be by majority vote of Members
present at a meeting or upon reference by mail to the full Board between
A. Elected Officers of the Society shall be the
President-Elect, First Vice-President, Second Vice-President, Secretary and
B. Elected Officers and Members-at-Large of the
Board shall be nominated as provided by the By-Laws and shall be elected
annually by the membership as provided by the By-Laws.
C. An Honorary President may be nominated by the
Board and elected by the Council.
A. The President may appoint committees to serve
President shall be ex-officio Member of all committees thus appointed.
A. The name of the Official Organ of the Society
shall be ETHNOMUSICOLOGY.
B. The Editor of the Official Organ shall be
appointed by the Board of Directors, and this appointment shall be periodically
A. The Society shall holdAnnual Meetings
at such dates and places as shall be determined by the Board.
B. The President and Secretary of the Society
shall be Chairperson and Secretary, respectively, of the Annual Meetings.
The Fiscal Year of the Society shall be from
July 1 to June 30.
A. The Board may authorize a group of Members in
any locality or region to form a Chapter of the Society.
B. The President shall appoint a Chapter
Coordinator, whose term of office will be concurrent with that of the
The society shall maintain an archives which will be known as the
Society for Ethnomusicology Archives.
A. The Constitution of the Society may be
amended by a two-thirds majority and the By-Laws by a simple majority of the
votes cast during an annual election, as provided by the By-Laws.
B. Proposals to amend the Constitution or
By-Laws of the Society may be made by acts of (1) the Board of Directors, (2)
Council, or (3) any twenty members in good standing.
the event of the dissolution of the Society,any assets remaining shall be
disposed of by the Board.
To ARTICLE III.
1. The Board of Directors shall review the
annual dues for all classes of Membership periodically (at least every three
years) and recommend adjustments that may be deemed necessary or advisable in
view of the finances of the Society. The recommendations made by the Board
shall be subject to the approval by the Council.
2. Application for Membership shall be made to
the Business Office of the Society and accompanied by the proper dues, which
act shall constitute Membership in the Society.
3. Honorary Members may be nominated by any
Elected Officer or Member-at-Large of the Society and shall be approved by a
majority vote of Members of the Board of Directors present at a meeting or upon
reference by mail to the full Board between meetings.
4. The Board shall have the power to revoke a
Membership in any class except Life Membership and Husband-Wife Life
5. Dues of Members shall be payable to the
Society for Ethnomusicology and sent to the Business Office of the Society in
January of each year. Members who are in default of dues after January 15th
of any year shall be listed as delinquent. Delinquent Members shall receive
neither notices of meetings nor publications until they are restored to good
standing by payment of their current dues. Any Member in default of dues at the
end of the Official Year shall be dropped from the list of Members. Dues of new
Members applying as of October 5th of any year may, if desired, be
credited to the following year.
6. All Members in good standing, including
Honorary Members, shall: a) have the right to vote; b) be eligible to hold
elective positions in the Society; c) have the right to nominate candidates for
elective offices by petition; d) have the right to propose amendments to the Constitution
and By-Laws by petition.
7. The rights and privileges stated above apply
to all membership categories except as follows; a) Life Members and
Spouse/Partner Life Members shall make a single payment to the Society, and
they shall receive gratis copies of all publications of the Society; b)
Spouse/Partner members shall receive one copy of each number of the Journal and
Newsletter; c) Student Members may remain in this membership category as long
as they can show full-time student status; d) Emeritus members shall have been
members of the Society for ten years and shall have retired from academic
positions or reached the age of sixty-five; e) Honorary Members shall pay no
8. The Society does not discriminate on the
basis of race, ethnicity, religion, gender, sexual orientation, or physical
To ARTICLE IV.
1. New Councilors shall be nominated by a
committee of three Members of the Society who are or have been Councilors. These
Members shall be appointed by the President, with approval of the Secretary of
the Council, for their experience and interest in the conduct of the affairs of
the Society. The Secretary of the Council shall chair this committee but
2. The nominations shall be submitted to the
President and the Secretary of the Society, and to the Business Office of the
Society, along with a brief biography of each nominee by April 1st of
each year. The Business Office shall submit the slate of candidates to the
Membership in the form of a printed ballot or by privacy-protected online web
ballot by May 1st of each year. A web ballot, mail ballot or a
ballot cast in person shall be valid provided that appropriate measures have
been taken to authorize and protect the eligibility and identity of the voter
and to ensure security of the vote to prevent manipulation during the
collection, storing and counting process.
3. Councilors shall be elected by a majority of
votes cast during a balloting. If necessary, additional candidates shall be
elected to ensure that a minimum of twelve regular members and a minimum of two
student members are elected each year. In no case shall more than twenty-five
Councilors be elected in any year. Councilors shall serve terms of three years
and their terms shall coincide with the terms of the Officers, i.e., beginning
and ending at the Annual Meeting of the Society. Councilors whose terms expire
shall not be eligible for immediate re-election.
4. Copies of the Annual Reports of Officers to
the Membership shall be available to Councilors at Annual Meetings of the
To ARTICLE V.
Board of Directors
1. Notice of Meeting shall be sent by the
Secretary upon direction of the President at least ten days in advance.
2. A quorum shall consist of five Members of the
3. The President and Secretary jointly shall be
empowered to act in emergencies. Such action shall be subject to the earliest
possible approval by the Board.
4. The Treasurer shall dispose of funds only as
provided in the annual budget.
To ARTICLE VI.
1. The President, in consultation with the
Board, shall appoint a Nominating Committee of five Members of the Society who
are or have been Councilors. The Nominating Committee shall propose a multiple slate.
2. The slate of candidates for office shall be
submitted by the Chairperson of the Nominating Committee to the President and
the Secretary of the Society, and to the Business Office of the Society, by
April 1st of each year. The Business Office shall submit it to the
Membership in the form of a printed ballot by May 1st of each year.
3. In any year, one additional slate for any
Office or Offices open for election may be prepared by a group of any ten
Members in good standing who are not Councilors, and may be accepted by the
Secretary of the Society for submission to the Membership, provided it contains
the names only of Members who have been Councilors and reaches the Secretary's
hands by April 1st. The slate must be signed by the members proposing it and by
the Nominee or Nominees, as evidence of acceptance of the nominations and
willingness, if elected, to perform the duties of the Office for which they
have been nominated. In the event these provisions have been faithfully met,
the slate provided by Paragraph 2 of this By-Law must be a single slate. The
Secretary of the Society shall submit the two slates as a double slate to the
Business Office. The Business Office shall submit the two slates to the
Membership as a double slate by May 1st.
4. A Member's name shall be placed upon the
ballot only with that person's prior written consent. This consent given, the
nominee shall be honor bound not to withdraw and, if elected, to serve and to
assume the full burden of the Office, including attendance at all Meetings of
5. Officers shall be elected by a majority of
votes cast at a balloting. A web ballot, mail ballot or a ballot cast in person
shall be valid provided that appropriate measures have been taken to authorize
and protect the eligibility and identity of the voter and to ensure security of
the vote to prevent manipulation during the collection, storing and counting
6. In the event of a tie, the President of the
Society shall cast a deciding vote.
7. The President, First and Second
Vice-President, Secretary, Treasurer, and the two Members-at-Large shall serve
terms of two years. The President-Elect shall serve a one year term before
assuming the Presidency, then serve as President for a term of two years, then
serve as Past President for a term of one year.
8. Presidents or Vice-Presidents shall not be
nominated to succeed themselves.
9. Vacancies in any office (other than that of
Honorary President), succession to which is not provided in the Constitution or
By-Laws, shall be filled by the Board until the next Annual Meeting.
10. The President-Elect, Second Vice-President,
Treasurer, and one Member-at-Large shall be elected in years alternating with
the election of the First Vice-President, Secretary and a second
Member-at-Large. The change-over between newly elected and outgoing Officers
and other Board Members shall take place at the Annual Meeting.
11. The Office of Honorary President shall be
without term. No regular duty shall be required and he or she may accept or
decline invitation from the President to render any service. The Honorary
President shall receive complimentary copies of all publications of the
To ARTICLE VIII.
1. The Editorial Board and its Chairperson shall
be appointed by the President in consultation with the Board of Directors.
2. Subscription shall be available to the general
public at a price determined by the Board of Directors in consultation with the
To ARTICLE XI.
1. Chapters may hold meetings and elect Officers
who shall be Chapter President and Chapter Vice-President. Other Officers, as
needed, shall be Chapter Secretary and Chapter Treasurer.
2. Expenses incurred by Chapters shall be met by
assessment of their Members.
3. Chapter Officers and the Chapter Coordinator
must be Members of the Society in good standing.
4. A report of each meeting of a Chapter shall
be sent to the Secretary of the Society and to the Chapter Coordinator.
5. Chapters may initiate publication in the name
of the Society or of a Chapter thereof only with written permission of the
6. Each Chapter shall establish and amend
By-Laws for the Chapter only in accordance with those of the Society.
To ARTICLE XII.
1. The Society for Ethnomusicology Archives
exists as a repository for documentary data pertaining to the formation,
development, and business of the Society for Ethnomusicology.
2. The Archives will be governed by policies and
procedures approved by the Board of Directors and originally published in the SEM
Newsletter Vol. #26, issue #2, p.3.
3. All members of the Board of Directors;
Business Office manager; editors of the Journal, Newsletter, and other
publications; officers of the Council; Chapter coordinator and chapter
officers; chairs of committees; ACLS delegate; and other designated liaison
people shall be encouraged to donate all documents pertaining to their terms in
office to the SEM Archives at the conclusion of their terms.
4. The Collections of the Archives, except those
restricted by contract, will be made accessible to all researchers.
5. If copyrighted or restricted materials from
the Archives are to be published, the researcher is required to obtain all
necessary permissions. All documents quoted in publication must credit both the
Society for Ethnomusicology and the SEM Archives.
6. The SEM Archives Committee shall serve as a
liaison between the Society and the Archives, reviewing the needs of the
Archives and promoting its development and use.
To ARTICLE XIII.
1. Proposals to amend the Constitution or
By-Laws along with comments such as may be made upon them by those submitting
the proposals, shall be presented to the Secretary of the Society by April 1st.
The Secretary of the Society shall submit the text of the amendment, along with
the proposer's comments as well as such comments as may be made upon them by
members of the Board of Directors, to the Business Office. The Business Office
will submit them to the Membership in the form of a printed ballot or by privacy-protected
online web ballot by May 1st.
2. A web ballot, mail ballot or a ballot cast in
person shall be valid provided that appropriate measures have been taken to
authorize and protect the eligibility and identity of the voter and to ensure
security of the vote to prevent manipulation during the collection, storing and
To ARTICLES IV., V., IX., and XI.
1. Whenever any notice is required to be given
under the provisions of the laws of the State of New York or under the
provision of the Certificates of Incorporation or By-Laws of the Corporation, a
waiver thereof, in writing, signed by the person or persons entitled to notice,
whether before or after the time stated therein, shall be deemed equivalent
2. The Treasurer, subject to the provisions of
the By-Laws, and to such regulations as may from time to time be prescribed by
the Board of Directors, shall have the custody of the funds and securities of
the corporation and shall also have the disbursements of its money.
3. The Treasurer shall deposit the funds of the
corporation in such banks or trust companies as may from time to time be designated
by the Board of Directors, and shall deposit the securities of the corporation
with such banks or trust companies or in such vault or vaults as may from time
to time be designated by the Board of Directors. The withdrawal of funds or
securities shall be made only on the signature or signatures of such one or
more of the Directors, Officers, Members, or employees of the corporation as
may be designated from time to time by the Board of Directors for such purpose.
4. The Treasurer shall, in general, perform all
the duties incident to the office of the Treasurer and such other duties as
from time to time may be assigned to him or her by the Board of Directors.
5. The Treasurer, if required so to do by the
Board of Directors, shall give a bond for the faithful discharge of his or her
duties in such sum, and with such sureties, as the Board of Directors shall
require. The expense of any such bond shall be paid by the corporation.